RCSCW Election

RCSCW Bylaw

ARTICLE 4

GOVERNING BOARD

Section 4.1 COMPOSITION

The nine (9) Directors of the Governing Board elected by Owner Members or appointed by the Governing Board as hereinafter provided shall comprise the total membership of the Governing Board.

Section 4.2 SELECTION OF GOVERNING BOARD CANDIDATES

4.2.1 Any resident Owner Member in good standing who is available on a year round basis for participation in the business affairs of the Association, in accordance with the section defining “Director Meeting Attendance,” may become a candidate for election to the Governing Board by filing with the elected Secretary of the Governing Board, not later than January 15th of each year, each of the following:

4.2.1.1 A petition, on the official Association form, signed by at least two hundred (200) Owner Members in good standing, with an “Affidavit of Circulator” on the reverse side of each page of the petition signature page; and

4.2.1.2 A typed résumé of not more than five hundred (500) words completed by the candidate.

4.2.2 Owner Members interested in being a candidate may pick up official candidate packets, which include the required petition forms, on or after the first business day of November.

4.2.3 Upon filing of the petition and résumé by the candidate, the Secretary of the Association shall certify the candidate’s good standing and verify the petition’s signatures.

4.2.3.1 Upon certification and verification, the Secretary of the Association shall report to the President the names of all members who have qualified as candidates.

4.2.3.2 The Secretary of the Association shall post the names of all certified candidates on the Association bulletin boards and on the Association Website, and shall publish such information in a general press release issued no later than the first business day of February.

Section 4.3 ELECTION OF CANDIDATES

The election of Governing Board Directors shall be held during the month of March and all polling places shall be located on Association property. Each year the specific date of the election shall be designated by the Governing Board at its regular October Governing Board meeting.

4.3.1 UNCONTESTED ELECTIONS: In the absence of more than a single candidate for each regular full term Governing Board position to be filled, and there are no partial terms to be filled, no ballot shall be cast and the candidates shall be declared to have been elected.

4.3.2 CONTESTED ELECTIONS: Voting for the Directors of the Governing Board shall be by secret ballot and absentee balloting shall be allowed in accord with Section 3.9 hereof.

4.3.2.1. Cumulative voting for the election of a Governing Board Director shall not be permitted.

4.3.2.2 At the discretion of the Governing Board, selected election services of Maricopa County may be utilized.

4.3.2.3 Candidates receiving the highest number of votes shall be elected to the open full-term positions on the Governing Board. At the time of the election, if there is any open position(s) to be filled for a partial term, the person(s) having the next highest number of votes shall fill the partial term(s) after the full terms have been filled.

4.3.2.3.1 A tie vote for the final position shall be decided by lot.

4.3.2.4 Voting shall proceed under supervision of a special Election Committee composed of not less than five (5) Owner Members who are appointed by the President with the consent of the Governing Board.

4.3.2.4.1 No member of the Election Committee shall be a member of the Governing Board or a member of a Director’s immediate family.

4.3.2.4.2 A person may not be a member of the Election Committee while also a candidate for the Governing Board or a member of the candidate’s immediate family.

4.3.2.5 At least two (2) members of the Election Committee shall be present at the polling place at all times during voting. They shall determine eligibility of all voters, issue all official ballots and witness the casting of the ballots.

4.3.2.6 All absentee ballot boxes shall remain sealed until the date set for regular ballots to be cast. On that day, at least two (2) Election Committee members shall open the sealed ballot boxes and prepare the ballots for the counting process prior to the closing of the polls.

4.3.2.7 After counting all ballots, the results shall be certified by the Election Chairperson to the Governing Board President or designee and, within one day following the election, the results shall be officially posted on the Association Website and bulletin boards, and a press release shall be issued.

4.3.2.8 Any Owner Member may observe the counting of the ballots.

4.3.2.9 Following the ballot count, all ballots will be sealed and stored for a period of not less than thirty (30) calendar days in the custody of the Secretary of the Governing Board.

Section 4.4 TERM OF OFFICE

The term of office for a Director of the Governing Board shall be three (3) years commencing on the first day of July. Terms for the directors shall be staggered so as to allow three directors to commence their new terms each year.

4.4.1 Installation of a newly elected or appointed Governing Board Director is accomplished when a Director-elect accepts and signs the “Oath of Office” set forth in Appendix 1 of these Bylaws.

4.4.2 No Owner Member who has been elected to serve as a Director for a three (3) year term may again serve on the Governing Board until such Owner Member has been absent from the Board for at least one year, unless appointed by the Governing Board to fill a vacancy until the following June 30th.