Sun City West Clubs

Article III – Officers

Section A: The Club Board shall consist of a President, Vice President, a Secretary, a Treasurer, Two Directors and the non-votingex-officio (previous Year's) President. The ex-officio may advise the Board or Club Committees for a period not to exceed one year.

Newly elected or appointed officers, within fourteen (14) business days of taking office, shall attest that they have read and understand the Association's Rules, Regulations and

Procedures for Chartered Clubs by signing Form CR-5 (New Club Officers and Rules, Regulations and Procedures for Chartered Club Affirmation Report) and forwarding same to the office of the Recreation Activities Manager. (An officer shall serve without compensation and normally may not serve as an independent contractor. (See Rules, Regulations and Procedures, Chapter 4, Section 5.k.))

Section B – The Club Board shall be elected by a majority vote of the Club’s membership at the Club’s annual meeting after a quorum¹ is established and shall serve without compensation. An officer normally may not serve as an independent contractor. (See Rules, Regulations and Procedures, Chapter 4, Section 5.k.)

The above paragraph has been interpreted by RCSCW to mean that, in order to be elected as an officer, a candidate, whether opposed or not, must receive a number of votes equal to or larger than a majority of votes cast. The last scheduled JLBC General Meeting of the year is the “Annual Meeting” referred to above. Members are not required to vote. Members must be present at the meeting to vote. Members may only vote for nominated candidates. Any vote for a person not nominated shall be considered to be an abstention.

Nomination of candidates may be made from the floor with previous permission from said person that they would be willing to accept the position. Written consent must be obtained from a person who cannot attend the meeting to allow the nomination of the candidate.

Voting shall be by ballot for all offices, regardless of the number of candidates nominated.

¹ A quorum; is the minimum attendance at a Club membership meeting necessary to conduct elections, to approve bylaws or to approve budgets. A quorum shall be ten (10) percent of the Club membership with a minimum of 20 and a maximum of 100.

Section C- Terms of office shall be one year starting January 1 and ending December 31.

The President, Vice President: and two Directors may not serve more than two consecutive terms in those offices.

The Secretary and Treasurer may not serve more than three consecutive terms in those offices and must be off at least one year before running again for that office.

The President is the Chief Administrative Office of the club. The President presides at all General Membership and Board Meetings. The President casts the deciding vote in case of a tie. The President will call Special Board Meetings for a "Code of Conduct Complaint" or other urgent issues when necessary. The business to be transacted at any special meeting shall be limited to that included in the call. Regarding other urgent issues, in particular for Special General Meetings, a (20) day notice shall be given to the general membership by personal or electronic means, posted on the bulletin board and announced at the daily draws for a period of (7) days.

The President is responsible for completing, signing and submitting all RCSCW Forms and Reports on time and for distributing RR&Ps booklets to new officers.

The President shall approve all information posted on the bulletin board,

The President shall appoint a parliamentarian with the approval of the Board.

The Vice President shall act in place of the President when the President is absent or per the President's request.

The Secretary shall keep records of the actions of all General Membership and all Board Meetings. The record shall include all motions, maker of motions, 2nds, and the voting results. The Secretary shall provide copies of the minutes of all meetings for each Board Member and shall post one copy at the clubhouse. The Secretary shall retain copies of all minutes for a 3 year period and turn over all copies of minutes to a newly elected Secretary and President.

The Secretary shall keep a Roster of the club members provided by the Treasurer. The Secretary shall handle all general correspondence of the club as directed by the President and Board of Directors.

The Treasurer shall keep an accurate record of all monies received and spent, retaining deposit notes, receipts, and other available documentation. The Treasurer shall deposit all funds, except $15.00 or under at a bank in the type of account or accounts approved by the Board.

The Treasurer shall collect all club dues and all other monies. All monies collected for tournament fees, social events and other club functions shall be collected by the appropriate committee and turned over to the Treasurer for deposit and to pay the bills.

The Treasurer shall maintain a file card or spread sheet for each paid up member, to include their address or addresses, telephone number(s), RCSCW membership card number, expiration date and locker number. This roster shall be provided to the Secretary each year. The Treasurer shall mark the file or spread sheet when the member presents a valid RCSCW membership card.

The Treasurer shall order a name tag (badge) and a board tag for each new member.

The Treasurer is required to submit Form CR-7 Annual Financial Statement to the office of the Recreation Activities Manager by Feb. 1 for the preceding calendar year after acceptance and approval by the Audit Committee and the President.

The Directors are officers of the Club and shall assist with any Board duties assigned to them and shall vote on all matter of JLBC Board business.

The Board shall implement the Club Policies, Standing Rules and Bylaws. They conduct the routine business of the Club and approve transactions of the Club. They establish policies of the Club and the Committees, except where policy is already defined by the Rules, Regulations and Procedures for Charter Clubs, Club Bylaws, and Standing Rules or where a policy is already defined by action of the General Membership.

The Board shall meet prior to every general meeting and at other times as called by the President. At Board meetings, the presence of a minimum of four (4) officers, one of whom shall be the President (or acting president), is required for a quorum.

SECTION D: VACANCIES in OFFICE - All vacancies on the Board shall be filled within 30 days. The Appointee for office may be recommended by the President or other Board Members and is subject to confirmation by a majority vote of the Board. Notifications of filled vacancies on the Board shall be posted in the club house within (7) days of the appointment of the new Officer.

SECTION E: It is the mandatory responsibility of each officer leaving office to return his/her RCSCW Rules Regulations & Procedures book to the newly elected club president

Section F: RECALL (Expulsion from Office) or other Disciplinary Action against an Officer

A member or members of the board may be recalled (expelled from office) or disciplined for failure to perform the designated duties of their elected position, for failure to act in the

best interest of JLBC, and/or their conduct which puts them in conflict with theseBylaws & the Standing Rules of the JLBC and/or the Rules, Regulations, Policies and Procedures of the RCSCW.

A Recall or any other requested disciplinary action against an elected Officer or Officers may be requested by a member or members of JLBC using the Complaint Form or equivalent document with an attached Petition signed by not less than 20 members. The remaining Board Members shall consider the Petitioners’ complaint or complaints, and any/or all evidence presented before rendering any decision to hold a hearing.

The following procedures will be followed:

1. All charges of improper activity or misconduct shall be in writing on the Complaint Form. The charges shall be detailed and explicit and shall describe the improper action or actions or misconduct alleged to have been committed by the Officer being charged. The accusations must be sufficiently explicit in detail so as to inform the accused of the nature of the offense or offenses with which he/she is charged. The Form shall include a list of witnesses and/or injured parties. and signed by the accuser or accusers. The Form and Petition must be submitted in a timely manner, not more than 21 days after the latest of all alleged offenses. If RECALL of the Officer is being requested, the Form must explicitly so state.

2. The Complaint documents shall be delivered to the President or to the highest ranking uncharged Officer in person or by US Mail. The President or Officer (hereafter called the Presiding Officer) receiving the Complaint and Petition will provide the uncharged members of the Board with a copy of the Complaint and Petition within (10) days of receipt thereof.

3. The Members of the Board not charged in the Complaint (hereafter called the Judgment Board) will have (10) days to consider the charges filed. If a majority of the Judgment Board agrees the charges warrant further action, the charged officer or officers will be notified of the Complaint, provided a copy, and asked, in writing, to respond in writing to the Judgment Board. The written response must be provided within (10) days of receipt of the Judgement Board’s request.

4. Upon receipt of the charged officer's or officers' response, the Presiding Officer will send copies to all Judgement Board Members. The Judgement Board will consider all evidence and render a majority decision within (5) days as to whether or not a Hearing is merited. In the event the charges do not merit a hearing the Petitioners and Accuser shall be so notified. In the event the charges do merit a hearing the following procedure will apply:

(a) The Presiding Officer within the above listed (5) days will notify all Judgement Board Members, and all interested parties of the date, place, and time of the hearing. The hearing will be held within (21) days of the Judgement Board’s decision that a hearing is merited. The Officer or Officers charged in the Recall or Disciplinary Process must be present for the duration of the hearing.

(b) The hearing will be led by the Presiding Officer. He will allow for testimony by the accused, accuser, and other witnesses as deemed appropriate. He will allow for the presentation of any other relevant evidence. Both the accuser(s) and accused Officer(s) shall be present during this process. When the testimonial and evidentiary proceedings are completed, all parties shall depart so that the Judgement Board may consider all evidence and testimony.

(c) After discussion of testimony and evidence the Judgement Board shall vote as to whether or not the charges are upheld. A 2/3 majority is required for ordering a vote of the membership of JLBC for expulsion from office and/or recommendation to RCSCW for expulsion from JLBC. A simple majority is required to order temporary suspension or issue a letter of censure.

(d) A written notice of the Judgement Board’s decision will be provided to both Accused and Accuser. This notice must explain the reason’s for the decision.

5. If Recall or expulsion is approved the following steps apply.

(a) A Special General Membership Meeting shall be called in accordance with the procedures of Article IV of these Bylaws. A quorum will be required. No other business except the proposed expulsion may be considered at this meeting. The Accuser and the Accused will be allowed to speak twice, once to present their case and once to refute their opponent. The Accused will be the last to speak in each part. A vote by secret ballot shall then occur. A 2/3 majority is required to uphold the Charges. The Judgement Board will issue, collect, and count the ballots.

(b) If the Charges are upheld, the action required is immediately applicable. If expulsion from office is approved the vacancy shall be filled in accordance with Article III, Section D of these Bylaws.

(c) If expulsion from the Club is recommended, the Judgement Board shall forward the entire record of Complaint, Petition, Hearing, and Special Meeting to the Recreation Activities Manager for consideration. The Accused shall be temporarily suspended from office during consideration by RCSCW unless permanent expulsion from office as described in (b) above was also approved.

(d) Nothing in this Article precludes any right of appeal to RCSCW that may be authorized by the Rules, Regulations, & Procedures of RCSCW.

Article IV-Meetings

Section A:There shall be four (4) quarterly General Membership Meetings, one conducted during each quarter of the calendar year. The dates of the General Membership Meeting shall be posted on the club bulletin board (30) days or more prior and announcements of such meetings shall be made at the daily Draws for a (7) day period.

The Board shall determine the meeting schedule and place. Additional meetings or Special General Membership Meetings may be called by the President or by a majority of the Board. They may also be requested by the general membership stating the purpose of the meeting in writing. Such a request is to be accompanied by a petition signed by minimum of (20) Members. A copy of the request and the petition will be provided to the President with a copy to each Board Member.

A Special Meeting called by the general membership shall be scheduled by the Board within (30) days of the submitted request & petition. At least a (30) day notice must be provided to each name signed on the petition and a general membership notice shall be posted on the bulletin board at the club house (30) days prior to the scheduled meeting. The business to be transacted at the Special Meeting shall be limited to that in the submitted request and/or petition. The Special Meeting may be conducted prior to a General Membership Meeting, adjourned, and followed by the General Meeting.

Section B: Minutes will be taken by the Secretary to document all business sessions, and they shall be approved by the Club President. Minutes, as well as other pertinent administrative records, will be retained for a period of (3) years by the Secretary, and the President.

Section C: Voting and Quorum Requirements:

To conduct official business at a Regular or Special General Membership Meeting a Quorum¹ of JLBC Members isrequired, amongst whom shall be the President (or actingPresident) and two (2) Board Members.

A minimum of (4) members, one of whom shall be the President (or acting President) is required for a Quorum at Board Meetings.

Approval of any motions, whether at General or Board Meetings, require an affirmative vote of a majority of those present after a quorum is established. The procedures for conducting all meetings shall be guided by the requirements of these Bylaws and the RR&Ps. In cases where questions of procedures are not so covered, the Presiding Officer will be guided by and adhere to the procedural criteria described in Roberts Rules of Order.

Section D- Special Executive Meetings of the Board may be called and, if necessary for discretionary purposes, may be restricted to Board Members and other invited parties.

¹ A Quorum is the minimum attendance at a club General Membership Meeting necessary to conduct elections, approve bylaws or to approve financial expenditures. A Quorum shall be ten (10) percent of the club membership with a minimum of 20 and a maximum of 100 in attendance.

Article V - Financial

Section A: Financial records shall be retained for a period of seven (7) years (prior to current year).

Section B: Authorization shall be obtained prior to any financial commitment. Minutes of meetings are acceptable when the expenditure is voted upon and approved at a Board Meeting or General Membership Meeting. Authorization shall be obtained according to the schedule below for any single project or event:

1. Up to $75.00 by any one of the (6) officers.

2. From $75.01 to $1000.00 by a majority vote of the Board.

3. Over $1000.00 by a majority vote at a General or Special Membership Meeting.

4. Only expenditures of $15.00 or less can be paid by petty cash.

5. Open Tournaments: All expenditures, prize monies & expenses shall be paid out of their entry fees or from their sponsorship funds.

6. The requirements for authorization of payment noted above shall not apply to payments for food, entertainment, or prizes at any event on the Club’s calendar of scheduled events provided a bona fide receipt or equivalent document is retained.

Section C: Financial records must be audited on a yearly basis by individuals other than those elected to the Club Board. The results of the Report of Audit will be presented to the general membership and duly recorded in the applicable minutes of such meeting. A copy will be provided to the office of the Recreation Activities Manager.

The Audit Report copy provided to RCSCW shall be in the form of Form CR-7 or its current required equivalent.

Section D: The Treasurer, President, Vice-President, Secretary or Directors of the Club, may sign checks. A check over the amount of $1000.00 requires two (2) signatures. The signatures of those authorized to sign checks shall be registered at the bank.

Section E - Any commercial advertising or flyers of club activities must be in compliance with the RR&Ps Chapter 3 page 18, Section f. 1&2, RCSCW.

Section F - Contracts for instructors will be handled in compliance with Chapter 4 paragraph 5 & 5a through 5d of the RR & Ps. Each contract must be renewed on a yearly basis and a copy of each sent to the Recreation Activities Manager for approval.

Article VI - Committees

Section A: Committees and/or chairpersons may be elected by the general membership or appointed by the Club Board.

Section B: Permanent (standing) committees, at a minimum, will include Safety and Audit .

Section C - Any JLBC member in good standing may serve as a committee chairperson or as a committee member under the following guidelines.

1. Chairpersons of the various Standing Committees shall appoint committee members as required subject to approval by a majority vote of the Board.

2. The names of all Standing Committee Chairpersons and Ad-hoc Committees for the year shall be posted on the bulletin board and recorded in the minutes. Standing and Ad-hoc Committees must keep accurate records of their activities and pass them on to the next person to serve in that position. Standing and Ad-hoc committee duties are described below.

3. The Standing Committees to be appointed are Club Events, Tournament, Instruction, Social, Public Relations & Publicity, Sunshine, Telephone, Clubhouse Equipment & Safety, Audit, Games, Monitoring & Rating, Greens & Building & Grounds, Membership, and USLBA. Standing Committee Chairpersons shall present reports at general membership meetings and Board meeting when requested by the Board.

4. The Ad-hoc Committees to be appointed are Bylaws, Nominating, and Elections. Ad-hoc Committee Chairpersons shall present reports at general membership meetings and board meeting when requested by the Board.

5. All committees will be provided a space on the Bulletin Board. All material to be posted requires the approval of the President of the JLBC.

The "Club Events Committee" shall consist of the chairpersons for the following Standing Committees: Tournament, Games, Social, Greens and USLBA. The Tournament Committee Chairperson chairs this committee.They shall meet before November 15 to submit the Coming year's calendar for Club events consisting of but not limited to Club

Championships, Leagues, Tournaments, Games, Visitations, Open Tournaments, Social and outside Events (Senior Olympics or Johnson LBC approved USLBA Tournaments) to the Board by January 1st for its approval by a majority vote. Additional Club events may be added throughout the year. The yearly calendar shall be posted on the Bulletin Board.

TOURNAMENT: This committee schedules and supervises all Club and Open sponsored tournaments including but not limited to, Men and Women Singles, Pairs, Triples, Rinks, Fives, Novice and League Play. They will post information regarding these events, and the Tournament results on the bulletin board and communicate results to the Public Relations and Publicity Chairperson. They will keep the Social Committee advised of events requiring assistance. They may subdivide themselves into “Club” and “Open” groups.

GAMES: This committee schedules and supervises all regular games within the club including but not limited to the Turkey Shoot, the Rolling Pin, Visitations and Visitation Galas. Visitations shall be one day in duration and may use up to two greens. The committee will post information regarding these events and the results on the bulletin board and communicate results to the Public Relations and Publicity Chairperson. They will keep the Social Committee advised of events requiring assistance.

MONITORING: The Games Committee Chair shall be the chairperson of this committee. The committee shall be responsible for providing monitors of the club house in accordance with the Recreation Centers Rules, Regulations & Procedures for Chartered Clubs. The committee shall post procedures for monitoring the club house on the bulletin board. They shall make announcements regarding future lawn bowling and social events as well as other pertinent information of interest and importance to the membership.

The committee shall determine procedures for monitoring daily draws and post the club approved procedures for monitoring on the bulletin board. The committee shall be responsible for training daily draw monitors and post such members names on the list of qualified daily draw monitors.

Rating: This committee shall be chaired by the Games Committee Chairperson who will nominate two (non-board) members to serve on this committee. The nominees must be active bowlers familiar with the bowling skill and participation of the clubs general membership. Nominees must be confirmed by majority vote of the Board.

This Committee shall meet a minimum of two times a year, (once in Spring, once in Fall ), and assign ratings to Club Members.

A Club Member may request a rating change by the committee.

Rating Criteria

1. Proficiency in lawn bowling.

2. Knowledge of USLBA Lawn Bowling Rules.

3. Adheres to the Conduct Code and good etiquette.

4. Attitude towards the game and fellow bowlers.

5. Accepting responsibilities of club duties.

GREENS & GROUNDS: The duties are to insure the greens and grounds are kept in good condition. They recommend work to be done by the RCSCW and act in an advisory capacity with the RCSCW. They decide, with the RCSCW, what greens are available for bowling.

MEMBERSHIP: The Chairperson and Committee shall collect the names of persons interested in taking lessons or in joining as members and provide the Instruction Committee with said names. A log of those names shall be kept for (1) year.

The Committee shall collect a list of club members interested in mentoring new bowlers. The Committee shall design a mentor program that will encourage the new bowlers to participate in practice sessions, daily draws, club games and tournaments with the guidance, encouragement and companionship of their mentor. Achievements of the new members and news of their activities shall be forwarded to the Publicity Chairperson.

INSTRUCTION: The chairperson will receive the names of persons (non-members or new members) interested in learning lawn bowling from the Membership Chairperson. The duties of the committee are:

1. Verify applicants are current Recreation Card Holders,

2. Advise applicants in proper bowl size and equipment,

3. Instruct applicants in bowling technique, rules and etiquette of the sport.

The Committee shall provide to the Membership Chairperson the names of the new qualified club applicants. Results of the instruction classes and the names of new JLBC Members shall be forwarded to the Publicity Chair.

SOCIAL/Games: The duties are to arrange all Social Functions of the club, including staffing, food, entertainment, and clean up. Such functions include the Annual Holiday Party, Spring Fling, October Fest, Dollar Wednesday, Visitations, and Other Special Events and Games that promote interest in and for the Club. This committee will assist the Games Chairperson who will provide the committee with budget guidance. All events must have approval of The Board.

SOCIAL/Tournaments: The duties are to arrange all Social Functions for the Open Tournaments and USLBA Tournaments, including staffing, food, entertainment, and clean up. All Open Tournament and USLBA Tournament expenses will be provided by entry fees or other contributions. This committee will assist the Tournament Chairperson and the USLBA Chairperson who will provide the committee with a suggested budget per event. All events must be approved by the Board.

PUBLIC RELATIONS & PUBLICITY: The duties of this committee are to communicate Club activities and news worthy achievements of Club Members to the local newspapers and to Publicity Chairperson of South Central Division, USLBA. The committee is to publish and distribute a newsletter at the discretion of The Board of Directors. A copy of any news release or newsletter is to be posted on the club bulletin board and the outside (glass) bulletin board (space permitting).

The committee is responsible to participate in West Fest twice yearly and arrange for club volunteers to represent our club to the visitors at this event.

SUNSHINE: The duties of this committee are to send "get well" or "sympathy" cards to any member that is ill or injured and to send flowers to the family in the death of a member. They will coordinate Club group attendance at Memorial Services for Club Members, past and present.

TELEPHONE: This committee makes contact with all members informing them of meetings, social events and other messages as requested by the President or various Committee Chairpersons. Each committee member will be assigned a page(s) of members to call from the membership directory.

CLUBHOUSE EQUIPMENT & SAFETY: This committee is responsible for all equipment repairs. They arrange for all approved purchases and repairs of equipment and displaying of plaques, The committee keeps the Club’s inventory of equipment belonging to RCSCW that is in the care of the Club in compliance with RR&Ps Chapter 4, part 6-b & 6-c inventory & repairs. They insure the equipment is maintained is safe condition. The committee will document any reportable accident/incident/injury on Form RC 20-5 as required by RR&Ps Chap 3, part 4-i-1 and submit the completed form to the President for forwarding to the RCSCW. In the absence of the Safety Chairperson, the Person in Charge of a Club Event or the Monitor of the Daily Draw shall document any such reportable event and submit same as described above. The committee will maintain the first aid cabinet in the clubhouse.

AUDIT: This committee shall audit the financial records of the club at the end of each term of office and report the results to the Club President. An Audit and Report shall be made if the Treasurer is replaced during the year or if the Board or General Membership (through the Officer Recall process defined in these Bylaws) requests an audit.

USLBA: The Chairperson (a USLBA member) selects a committee of club USLBA Members to be approved by the Board. The committee interfaces with the South Central Division (SCD) of USLBA and selects Delegates to the SCD whom must be approved by a majority vote of the Board. They shall post communications, information of interest to the Club, and entry forms on the bulletin board with the approval of the JLBC President. This committee will work together with the Tournament Committee in conducting all USLBA Tournaments utilizing our greens in providing monitors, setting up the greens for play with the proper equipment, and providing markers for all singles events. Results of such Tournaments will be posted on the club bulletin board and forwarded to the Publicity Chairperson.

The USLBA Committee may host (5) USLBA sanctioned Tournaments per year. A Tournament is one event that can be two to seven consecutive days in length. Scheduled tournaments may use up to three JLBC bowling greens. The scheduling of these tournaments shall not conflict with JLBC Tournaments, Special Events or Daily Draws. The USLBA committee shall provide the JLBC President their requested dates for the next year before year-end. The RCSCW and the JLBC Board must approve these tournaments. All Tournament expenses incurred by JLBC or its members must be covered by USLBA funds, payable to the JLBC Treasurer who will reimburse individuals as appropriate.

A Special Request for a particular tournament, including the number of rinks needed, shall be made in writing to the JLBC President at least thirty days in advance of the event's start date for approval. All USLBA events must be under the supervision of JLBC.

AD HOC COMMITTEES

BYLAWS: This committee chair (created at the pleasure of the President or Board majority) must have familiarity with the JLBC Bylaws and RCSCW Rules, Regulations & Procedures for Charter Clubs. Careful consideration of possible bylaw change(s) must be made with precedence to the RCSCW guidelines.

NOMINATING: The Nominating Committee shall consist of (3) members (non Board Members). The Committee Chairperson shall be appointed by majority vote of the Board. Committee persons (2) shall be chosen by the Chairperson, and confirmed by a majority of the Board.

This committee shall present a minimum of (1) candidate for each of the six board positions. The Nominating Committee must make every effort to contact more than one person to be a candidate for each office. The names of the candidates selected by the Nominating Committee shall be posted in the clubhouse not later than November 1st or 30 days prior to the election (whichever is earlier).

ELECTION: The Chairperson of this committee shall be named by the President with the approval of the Board immediately after the Nominating Committee has presented its list of candidates for election. The person selected may not be a nominee for election on the nominated list. The Chairperson shall appoint a minimum of 4 persons to this committee. The Committee will act as Registrars and Tellers, may not be on the nominated list, and will conduct themselves in a completely impartial manner during the election process. If, at the General Meeting in which the election occurs, a member of this committee is nominated for office from the floor, that person shall be immediately relieved of all election duties and replaced by another member of JLBC.

The Chairperson shall preside over all aspects of the Election process. This includes but is not limited to:

- Preparation of the ballots to be used for the election,

- Obtaining an up to date list of Members and their Rec Card numbers from the Club Treasurer,

- Conducting a check in system for members attending the meeting,

- Verifying members' valid Rec Cards by comparing to the Membership list as they check in (See Art II, Sec A of these Bylaws),

- Providing a ballot to all members who have presented a valid Rec Card,

- Determining that a quorum, as defined by Art IV, Sec C of these Bylaws, is present,

- Asking the membership for any nominations from the floor for each office,

- Allowing each candidate in a contested election 3 minutes to address the membership, and

- Determining all other procedures for conducting the election such as gathering, counting and, if necessary, recounting of voted ballots by the Tellers. The Tellers will provide a report showing the total number of votes cast, the number required for a majority vote, and the number of votes per candidate. The report will be delivered to the Chairperson, who will announce the candidates winning by a majority vote. He will immediately conduct a Runoff election for any office where no candidate received a majority. In a multiple candidate electionthe two candidates receiving the most votes will be the nominees for such runoff.

Upon completion of all election activities, a report of the Election will be prepared. The Secretary will receive the report and record the results in the minutes of the meeting.

ARTICLE VII-Amendments

To amend the Bylaws of this Club requires a two-thirds vote of the membership present at a meeting specifically called for such purpose, a quorum¹ being present. Procedures for filing amendment(s) are as follows:

1. The Recreation Centers’ Recreation Activities Manager shall review the proposed amendment(s) prior to submittal to the Club Membership.

2. Proposed amendments shall be well publicized to the membership one (1) month prior to the vote. All amendments must be voted upon and approved by a quorum¹ of the membership.¹

A. The minimum acceptable publicity shall be notification to the membershipof the proposed amendment(s) byposting in the glass enclosed exterior bulletin board at the Clubhouse and on the interior Clubhouse bulletin board. No changes or modifications to the proposed amendment(s) may be made during this formal notice period. Any change to the presented amendment document will necessitate resubmission of the entire changed proposed amendment to the RCSCW for review and the beginning of a new membership notification period.

B. At its discretion at any time, the Board, acting through the Bylaws Committee, may initiate the process of amending these Bylaws. Any Club Member, acting on his own initiative, either as an individual or with a group, may initiate an amendment. The Board may not interfere with such activity. The Club Member(s) must advise the Board of their progress by providing copies of their proposed amendment before proceeding to part 2 of this process.

C. At the time of posting an Introductory Notice, prepared by the Board and signed by the President, shall be included stating whether the proposed amendment(s) will be considered “En Bloc” or otherwise. If not considered “En Bloc”, the organization of voting shall be described by the Notice. This determination of voting organization shall not be changed. At the time of posting a copy of the Notice and Proposed Amendments shall be given to the Club Secretary for filing.

D. A Special General Meeting shall be called by the Board as prescribed in Art IV, Sec A for the purpose of amending Club Bylaws. Provided a Quorum (as defined by Art IV, Sec C of these Bylaws) is present, the meeting may proceed with agenda as follows:

a: Discussion, pro and con, on proposed amendments; changes to the proposed amendments shall not be considered.

b: Voting on the proposed amendments, either “En Bloc” or separately, as described in the Introductory Notice, shall proceed by using a paper ballot prepared in advance of the meeting. A 2/3 majority of members present shall be required to approve each proposed amendment or bloc of amendments.

c: The Secretary shall record the results of the vote, noting the presence of a quorum, and state specifically in the minutes of this meeting that the proposed amendment(s) were approved or rejected. No other business may be conducted.

3. A complete revised set of the Club's Bylaws will be submitted to the Recreation Centers' Recreation Activities Manager for final review. The amended Bylaws require the approval of the Recreation Centers' General Manager prior to implementation. The results and date of the membership vote should be duly noted on the submittal document.

A copy of the Minutes of the Special Meeting showing the results of the vote shall be attached.

4. Upon approval by the General Manager ofRCSCW, the amended Bylaws are in full effect, whether a replacement in entirety or an amendment of specific items.

ARTICLE VIII-Dissolution

Prior to Club dissolution (after all debts are satisfied), all property and assets shall be turned over to the Recreational Centers.

Passed by more than 2/3 majority at JLBC Special Meeting on April 7, 2008.

S/Wanda Penrod Date: April 7, 2008

President, JLBC

Approved: S/Mike Whiting

General Manager, RCSCW Date: April 14, 2008